Weekly Staff Meetings Can Be Easy!

Weekly station meetings can seem like a lot for nothing, IF you don’t have a plan. Coming from both sides; manager of the promotions team and an on-air talent, I know how redundant these can become.

Weekly station meetings can seem like a lot for nothing, IF you don’t have a plan. Coming from both sides; manager of the promotions team and an on-air talent, I know how redundant these can become. Management has more things to balance on one plate than ever before and creating an outline for weekly meetings is, probably, at the bottom of the stack. What if you had one set outline for every meeting?

What I mean by this is, every week, each staff member knows what will be discussed and what to bring to the table. For instance, every Friday after the morning show is off the air, the station gets together for donuts and coffee in the conference room. Each person knows they need to bring something they recently heard that was news-worthy, and either a promotion idea or a new artist they like. This opens the discussion and becomes an instant ice breaker!

With the news topic…it can be local… “Did you guys hear about that guy who climbed the building just to save a cat?” This starts a discussion. Ideas start flowing… “What if we do something on the website where people can nominate a Local Hero and we reward one hero a month with a gift card?!” See how easy that was? The story can be national, too! You never know what might come from a simple discussion.

When you ask for a new promotion idea or new artist, it shows YOU, as the manager, care what they think. YOU want to know how they feel about the station and what direction they think it should go. This is huge. When the staff feels like they don’t matter, their on-air presence will reflect that. When they feel they’re part of the team… it makes them work harder and want to be better because they are included. They may also bring you something you have never thought of! As far as new music is concerned, there are a lot of rising artists. Being as busy as you are, multitasking every day, the last thing on your mind is listening for new music. I bet you even turn the radio off when you get in the car so you can sit in silence. Leave this up to your team. Spotlight a new artist every Sunday night, or once a month.

After this, you can get into anything you may need to discuss that week. Maybe it’s something that happened on air, or an upcoming concert…whatever is on the agenda. Now, at least everyone goes in knowing exactly what’s happening at the beginning of the meeting. This also takes out any anxiety anyone may have going into it. Simple? 100%. However, very impactful.

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